Every day you're missing calls, sending estimates late, and doing invoices after the kids are in bed. Cartwheel Systems gives you a dedicated office manager — backed by a full specialist team — who handles all of it so you can get back to building.
I was losing work because my estimates were sitting for two weeks. Now they go out same day. I closed four jobs last month I would've lost. Paid for itself in week one.
I used to answer calls at dinner and do invoices at midnight. That's all gone now. My clients think I hired someone full-time. I kind of did — just without the salary and the HR headaches.
Skeptical at first — tried VAs before and it was a disaster. This is different. They know construction, know what to say when a client calls about a change order. It actually works.
I was sending invoices two or three weeks after finishing the job. Now they go out the same day we wrap. Clients pay faster and I stopped carrying balances I didn't even know about.
I was losing leads every week because I couldn't answer my phone mid-job. By the time I called back they'd already booked someone else. Now every call gets answered and the appointment is on my calendar before I'm off the roof.
Won a $40K commercial job last month because I was the first one to send a clean estimate. Three months ago mine were late and full of mistakes. That gap alone has more than paid for this.
I had no idea what my numbers looked like month to month. My bookkeeper was always behind and I was running the business blind. Now I get a clean report every month and I actually know where the money is going.
My clients had no idea anything changed. They just said they were glad I finally hired someone. That's the best thing I can say — nobody noticed the switch, they just noticed things got smoother.
I was losing work because my estimates were sitting for two weeks. Now they go out same day. I closed four jobs last month I would've lost. Paid for itself in week one.
I used to answer calls at dinner and do invoices at midnight. That's all gone now. My clients think I hired someone full-time. I kind of did — just without the salary and the HR headaches.
Skeptical at first — tried VAs before and it was a disaster. This is different. They know construction, know what to say when a client calls about a change order. It actually works.
I was sending invoices two or three weeks after finishing the job. Now they go out the same day we wrap. Clients pay faster and I stopped carrying balances I didn't even know about.
I was losing leads every week because I couldn't answer my phone mid-job. By the time I called back they'd already booked someone else. Now every call gets answered and the appointment is on my calendar before I'm off the roof.
Won a $40K commercial job last month because I was the first one to send a clean estimate. Three months ago mine were late and full of mistakes. That gap alone has more than paid for this.
I had no idea what my numbers looked like month to month. My bookkeeper was always behind and I was running the business blind. Now I get a clean report every month and I actually know where the money is going.
My clients had no idea anything changed. They just said they were glad I finally hired someone. That's the best thing I can say — nobody noticed the switch, they just noticed things got smoother.
You're managing jobs, directing crew, sourcing materials, and somewhere between yesterday morning and right now — two leads called and went to voicemail. You don't know who they were. You don't know what they needed. You don't know how much it cost you.
That's the part nobody warns you about. The work is the easy part.
You're not hiring a generalist and hoping they figure it out. Cartwheel Systems assigns you one dedicated manager as your single point of contact — backed by specialists in estimating, bookkeeping, customer coordination, and more. You get the depth of a full office operation. You manage none of it.
No complicated onboarding. No long contracts. We get you set up fast and stay out of your way.
We learn your business — how you work, what you use, where you're losing time. No pitch. Just a real conversation.
We configure your phone, templates, and workflows. You approve everything before we touch a single client.
Your office manager starts handling calls, estimates, and admin. You focus on running jobs.
Weekly check-ins, monthly reporting, and one point of contact for everything. Your business runs better — without you managing it.
Most contractors who've tried outsourcing tell us the same story. The VA didn't know construction. The answering service made them sound like a call center. Someone used the wrong terminology on a client call, or quoted a scope they weren't supposed to, and the damage to the relationship was worse than just handling it themselves.
We built around that problem. Before your manager answers your first call, they spend time learning your business — your pricing, your typical jobs, your active clients, the way you communicate. They don't touch a client interaction until they can handle it like they've worked for you for a year.
Not a generalist. They know what a change order is. They know how to talk to a homeowner who's upset about a cost overrun. They know your trade.
"My clients had no idea anything changed. They just said they were glad I finally hired someone."
— Derek R., General Contractor, Nashville TNEvery plan includes a dedicated office manager backed by a specialist team. Pick how much of your back office you want us to run.
Good fit if you already have a bookkeeper
Less than a full-time hire. No HR, no training, no risk.
For contractors who want to see exactly where the money goes on every job
If something's not answered here, just ask us directly — we respond same day.
Ask a QuestionYou talk to someone who knows contracting — not a sales script. Tell us about your business. We'll tell you exactly what we'd do, what it costs, and whether it makes sense. If it's not the right fit, we'll tell you that too.
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